EXECUTIVE 

ASSISTANT

Our team of talented Virtual Assistants are ready to tackle all administrative tasks including Email Management, Calendar & Scheduling, Data Entry, Listing & Transaction Coordination, Bookkeeping, and more!

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Spend more time doing what you love and let our Executive VAs handle the rest.

As a business owner, it’s essential to ensure that your time is spent on what matters most ⁠— growing your business. But oftentimes, business owners find themselves caught up in the daily grind of business operations that they don’t have time to spend on anything else.

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Our Executive Virtual Assistants can help take care of the day-to-day routine tasks of running a business. They have the right combination of time management, organizational and communication skills needed to keep your business running smoothly.

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From managing your calendar and keeping track of your appointments to handling correspondence and answering emails, an Executive VA can help free your time so you can focus on the core functions of growing your business.

One of the primary goals of using an Executive Virtual Assistant is to organize your time and that of other personnel in the business. As a result this allows greater focus on the more important functions that will contribute to the success of the business, like closing more sales!

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A lower cost, nearshore skilled Executive Virtual Assistant can significantly reduce your office expenses and stimulate the productivity of your business team. Basically this is a key element of small business outsourcing.

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• A business team needs to deliver consistent results. However, your team often is distracted by tasks that they should not be doing. As a result your business team is less productive and achieves less results. Instead our Executive Virtual Assistant solves this challenge for the business owner.

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• By having your general business administration performed by an Executive Virtual Assistant, you can focus your internal staff into members exclusively dedicated to more productive activities.  For example, such as serving existing customer accounts or converting new prospect leads into closed deals. Consequently, a more productive and successful sales team results in more consistent growth for your business.

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• Your Executive Virtual Assistant can support the sales administrative functions to keep your business machine functioning in top form. Afterwards, you wouldn’t consider going back to the way the business ran before.

LETS TALK ABOUT YOUR PROJECT

OUR ADMINISTRATIVE VIRTUAL ASSISTANTS SERVICES

TRAVEL AND ITINERARY

Without a robust travel planner, your business meetings and other important engagements can become jeopardized. If this is your concern, our virtual administrative assistants can plan your business travel and the complete itinerary so that you can arrive on schedule, if not early.

APPOINTMENT SETT

Setting appointments on your own can be difficult especially if you have several other priorities vying for your attention. This is where we come in. our virtual administrative assistants will set confirmed appointments with prospective customers so that your best closer can seal the deal through communications held in person.

TRAVEL AND ITINERARY

Be it timetable for portfolio and projects, or a simple spreadsheet with information on time and resource, at Virtually Foxy, we have professionals who can seamlessly manage your schedules. Our virtual administrative assistant has the right skills to prevent a bottleneck in your daily planner.

CURATING INDUSTRY REPORTS

High-quality industry reports are critical in decision-making. Therefore, if you need accurate reports on the industry of your expertise, we can curate insights on trends, market behavior, and much more. With the information you need at your fingertips, informed decisions can be made without room for errors.

TAKING NOTES

Our virtual administrative assistant can take notes on your behalf. Whether it is important meetings or events our remote agents will take notes on your preferred platform or directly download the uploaded content at our facility. The written document created by our virtual administrative assistant will be accurate and compliant with your business demands.

CONTACT LIST MANAGEMENT

If you work with a large customer base, maintaining connections with each customer can pose a challenge. To stay efficient, you will need a dedicated contact list manager from us. Our remote virtual administrative assistant is an expert in contact list management and can furnish an up-to-date contact list without duplicates or outdated contact information.

MINUTE TALKING SERVICE

If preparing meeting minutes is one thing that bothers you, we can delegate the task to a skilled virtual assistant from us. Our remote workers can record and create scripts of every key decision made in the business meets. This way, you can discard the rough notes and efficiently follow up with the agenda with our professional transcripts. Our minute takers can reduce your stress and effort by ensuring verbatim documentation of meeting minutes.

DOCUMENT FORMATTING AND MANAGEMENT

Get your documents formatted just the way you wanted by hiring our remote virtual administrative assistant. Our VA will ensure that the process is accurate and complete without deviating from the schedule. The virtual assistant appointed for the task will check if the formatting elements are appropriately used along with fonts, indentation, and margins. Whether it is legal or business document we are always ready to manage your document format needs.

TRANSCRIPTION

Our Virtual administrative agents can transform the content from voice format to written records in no time. If you want to spare your team from the effort of manual transcription or swap traditional transcription, it's time to give our administrative virtual assistant services a try. We have certified remote transcriptionists who can work as an extension of your team to deliver transcribed records within the stipulated time.

REPORT CREATION AND PRESENTATION

If you are dissatisfied with reports created by your in-house team, outsource the task to our virtual office assistant. Our professionals can create custom reports for each recipient across the hierarchy. We will also handle the presentation aspects so that reports can be customized to your exact specification.

OUR ADMINISTRATIVE VIRTUAL ASSISTANTS SKILLS

CUSTOMER SUPPORT

DATA MANIPULATION

OPERATIONS MANAGEMENT

BUSINESS IMPROVEMENT

Email Support

Phone Support

Chat Support

Help desk Support

Lead Generation

Lead Nurturing

Dispatch Support

Sales Calling

On Boarding Assistance

Data Analysis

Spreadsheet Data Entry

Database Management

Bookkeeping

CRM Management

Invoice Creation

Payment Tracking

Graphical Data 

​Scheduling Bill Payments

Project Management

Reservation Scheduling

Calendar Management

Crew Scheduling

Appointment Setting

File & Records Management

Personal Assistance

Receptionist & Call Routing

Research

Customer Engagement

Report Generation

Business Communication

KPI Generation & Tracking

Market Research

Data Quality Checking

Reviewing Documents

Process Documentation

​Training Assistance